Rapid advancement of technology in the recent years has changed so many things. Initially, only the larger companies were keen on keeping up with technology. Today, even the smaller enterprises see the need for technology investment. For such businesses, the cost of investing in technology is quite significant given their cash flows. However, the price of being obsolete and irrelevant by failing to embrace technology is even greater. That makes embracing technology a necessity for SMEs.
While it is true that technological advancement is costly, small enterprises can still get the most out of the new systems without plunging deep into financial woes. In fact, they can save money while reaping IT benefits. So, how should they go about this?
Consider upfront investment in lasting equipment
Instead of buying a new PC ‘clone’, it is advisable to spend a little more on purchasing a brand PC which comes with a service agreement and warranty. Even more, you should focus your investment on scalable IT software that have the abilities to grow with you. Remember, the dream of every small business owner is to establish a giant enterprise out of his business. When that time comes, you should have a well-established IT system that has served you for years instead of a new investment.
Consider bundled packages for internet and telephone services
Often referred to as convergence, this is an effective way of saving money. Instead of footing separate mobile and internet bills, you can have all of them included in one invoice at a flat-rate fee. Several telecommunication companies offer bundled packages. The least you can do is to look for a good offer and take advantage of it. Such packages come with high-speed internet and even web hosting.
Implement IT policies for employees
Many companies worldwide lose millions of productive work hours annually due to unwarranted access of internet by employees. By accessing unwanted emails and web content, they raise the company’s bills for reasons that are not related to the productivity of the firm. Remember surfing the internet also takes employees’ useful time from work. Even worse, accessing random sites also risks the company’s exposure to IT threats.
The way forward is to introduce ‘Acceptable Use’ policies applicable to all employees. White IT support team agrees that employees using the company’s technology and equipment should sign an agreement regarding the same. If you witness misuse of company’s technology even after implementation of such policies, you might want to invest in software that filters emails and web content.
Observe regular maintenance
Most small businesses focus on fixing problems rather than preventing them. Regular maintenance of IT infrastructure saves on hefty repair costs and ensures predictable expenditures. In case of any breakdowns, you will also save money because you will be going for a team that is familiar with your IT system. There will be a great difference in terms of spending between an IT expert that intimately knows your network and one that is unfamiliar with it.